Job Description

Job Title: Live Out House Manager

Location: Brooklyn (Hybrid In-Person/Virtual)

Schedule: Standard Business Hours with Occasional Weekends 30 hours per week

Compensation: $40-50 per hour for 30 hrs + 15 days PTO (no health insurance)

Position Overview:

A private family in Brooklyn is seeking a highly organized, resourceful, and proactive House Manager with a "no job is too small" approach. The ideal candidate will provide comprehensive household and administrative support, ensuring the seamless coordination of daily operations, home maintenance, travel, and personal assistance to the principals.

Key Responsibilities:

Household Management & Project Coordination

• Develop and implement organizational systems for household management (e.g., password management for streaming networks, home maintenance tracking).
• Oversee home renovation and serve as a point of contact for all contractors and vendors.
• Oversee and coordinate household maintenance, including scheduling services for gardening, contractor visits, annual heating inspections, and car servicing.
• Maintain and replenish household supplies for the residence.
• Take lead on upgrading home to Smart Technology.
• Assist Principal with writing of a new cookbook.

Errands & Personal Assistance

• Manage personal errands, including prescription pickups, package coordination, dry cleaning, and ordering personal items.
• Provide logistical support for travel, event planning, and conferences.
• Gifting projects, personal and professional, and maintaining list of all contacts’ birthdays, anniversaries, etc.
• Act as Host and Greeter during family hosted professional gatherings.
• Wardrobe management: assist with packing, unpacking and selection of clothing for travel and professional appearances.
• Ad hoc projects assigned such as spearheading Global Entry applications for all family members.

Administrative Support for the Principal

• Handle all travel for family including booking commercial and charter flights, airport transfers, lodging and accommodations, investigating excursions, making reservations for all meals and excursions.
• Track and manage professional and personal contacts in Outlook following new introductions.
• Organize and maintain online documents and digital records.
• Manage scheduling, calendaring, and appointment coordination.
• Support nonprofit board projects, including research on competitive organizations and event coordination.
• Oversee an ongoing medical research project.
• Assist in planning and organizing a family legacy video and screening event.

Home Maintenance

• In the family’s absence, bring waste and recycling bins out to the curb and back into garage on designated days.
• Bring in and sort/open all mail.
• Shovel snow.
• Tidy up fridge/kitchen.
• Light home organization and clean up.
• Assist with maintenance of home computers and electronics.

Qualifications & Requirements:

• 5-7 years previous experience in home management, executive/personal assistance, or a similar role.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to manage projects independently, problem-solve, and adapt to changing priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, Outlook, and other relevant technology platforms. A discreet and professional demeanor with a high level of integrity and confidentiality.

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