Job Description

Job Description

Job Description

Job Description:

We are seeking a skilled and motivated Receptionist Administrative Assistant  to join our growing team. The successful candidate will be responsible for installing, maintaining, and repairing heat pump systems for residential, commercial, and industrial clients. This role requires technical expertise, attention to detail, and a commitment to providing excellent customer service.

Key Responsibilities:

• Greet and welcome visitors, ensuring a positive first impression.
• Manage phone calls, emails, and correspondence professionally.
• Schedule and coordinate meetings, appointments, and conference rooms.
• Maintain the front desk area and ensure it is tidy and presentable.
• Assist with data entry, document preparation, and filing.
• Manage office supplies and place orders when necessary.
• Support various departments with administrative tasks as needed.
• Handle incoming and outgoing mail and deliveries.
• Address client inquiries and provide information about company services
• Resolve basic client issues or escalate them to the appropriate department
• Assist with onboarding new employees, including setting up workstations
• Support other administrative tasks and projects as assigned

Requirements:

Qualifications and Experience:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Proven experience in a receptionist or administrative assistant role
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking abilities
• Professional appearance and demeanor
• Ability to handle sensitive information with confidentiality

What We Offer:

• Competitive salary with opportunities for overtime and bonuses.
• Comprehensive training and professional development programs.
• Benefits package, including health insurance, retirement plans, and paid time off.
• A supportive and collaborative team environment.
• Opportunities for career advancement within a growing company.

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