Job Description

Salary : $46,113.60 - $57,657.60 Annually Location : Laredo, TX Job Type: Full-time Job Number: B251200-2 Department: City Manager Division: City Manager's Opening Date: 01/24/2025 Closing Date: Continuous Job Description Under direction, is responsible for performing a variety of highly responsible and complex administrative and secretarial duties for the City Manager and the City Manager's Office department. Duties include but are not limited to payroll support, securing travel arrangements when necessary, organizing and maintaining a filing system and submitting purchase requisitions for the City Manager's Office. Essential Functions/ Job Competencies/ Physical Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Schedules, manages, coordinates, and updates calendar appointments and events for City Manager, Deputy City Manager, and Assistant City Managers. Maintains contract system log for all City contracts and MOUs for signature by the City Manager for full execution in a timely manner. Sorts and distributes all incoming HR & Finance forms, travel authorizations, payroll, memos, departmental correspondence, and mail for the City Manager's Office. Screens and refers incoming calls, responds to complaints and requests for information from the public, community leaders, city officials, and employees; provides information on departmental services and functions. Types and proofreads reports, letters, and memos for signature by the City Manager and compiles and disseminates departmental correspondence. Assists with city council agendas and takes requests for agenda items from directors; coordinates City activities/events as necessary; conducts research and compiles data for special projects as assigned. Assists with payroll, secures travel arrangements, organizes and maintains filing system, and submits purchase requisitions for the City Manager's Office and Office of the City Council. Is responsible for the coordination and ordering of food and supplies for the City Manager's Office. Interprets City policies and procedures, laws and regulations in response to inquiries and complaints; and refers as appropriate. Maintains and reconciles departmental expenses, statements and other records of financial transactions. Coordinates the development of the department's annual budget. Works directly with the City Manager on special projects as assigned. Assists in the development of the City's legislative agendas and priorities. Performs additional duties as assigned. COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES Knowledge of: Knowledge of modern office procedures and methods including computers and applicable software, such as Microsoft Office, agenda systems, and videoconferencing platforms. Knowledge of local, state, national, and international affairs. Knowledge of principles and practices of municipal government. Knowledge of City policy and procedures. Knowledge of English grammar, spelling, and punctuation. Skills and Abilities: Skill in planning, organization, and time management. Skill in prioritizing work and multitasking Ability to maintain attention to detail. Ability to maintain composure. Ability to analyze problems and recommend solutions Ability to receive and follow directions from supervisor. Ability to project a positive and professional image of the City of Laredo. Ability to establish and maintain effective working relationships. Ability to meet schedules and deadlines of the work. Ability to maintain the confidentiality of information and professional boundaries. Ability to communicate clearly and effectively both orally and in writing. Ability to maintain good planning and organizational skills. Ability to take and follow directions from supervisor. Ability to give directions to and gain compliance from assigned staff. Ability to perform strenuous work and routine work. Ability to maintain a valid Texas Driver License and a good driving record. Ability to project a positive and professional image of the City of Laredo. Ability to comply with all City of Laredo's policies and procedures. Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements Position will have the following exposures Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards. Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Work Environment Locations Position will require the employee to work in the following types of work environments Never Street environment (near moving traffic) Construction site Confined space Warehouse environment Seldom Outdoor environment Sometimes Vehicles Often Office or similar indoor environment Exposures Position will require the employee to be exposed to the following environmental elements Never Individuals with known violent backgrounds Extreme cold (below 32 degrees) Extreme heat (above 100 degrees) Communicable diseases Moving mechanical parts Fumes or airborne particles Toxic or caustic chemicals or substances Loud noises (85+ decibels such as heavy trucks, jack hammers, construction) Sometimes Individuals who are hostile or irate Travel Position will require the employee to travel Never National travel International travel Seldom Local travel Regional travel Minimum Qualifications Required Education and Experience Bachelor's degree from an accredited* college or university in Business Administration, Public Administration, or related field At least five (5) years of experience in high level administrative support *Council of Higher Education Accreditation (C.H.E.A.) Valid Licenses and Certifications Required Licenses or Certifications Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment. As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment. Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment. Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing. A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable. City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values. The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees: 10 days of paid vacation per year 6 1/2 days sick leave per year Pension plan 16 paid Holidays Paid health * Dental plan * Life insurance * *30 day waiting period For a full description of our benefits, please visit our website at: under Employee Benefits 01 Are you a current regular full-time or part-time City of Laredo employee? I am a full-time City of Laredo employee I am a part-time City of Laredo I am not a full-time or part-time City of Laredo employee 02 What is your highest level of education? 03 If you hold an Associate's, Bachelor's, Master's PhD, Juris Doctor, or Post Graduate Degree, please provide your major/minor: 04 Do you have at least five (5) years of experience in high level administrative support? Yes No 05 From the experience you provided on your application, list the name of the agencies you performed the duties with: Note: Do not answer this question with "See Resume" or "See Application". Doing so will automatically disqualify your application from the process. 06 I understand that failure to complete ALL sections of my application, including the "Driver License" (if appicable), "Education", "Work Experience", "Certifications and Licenses" (if applicable), "Agency-Wide Questions", and "Job Specific Supplemental Questions" will result in my application not being processed. I have read and understood the above information. I have read and do not understand the above information. I will contact the Human Resources Department for further explanation. Required Question City of Laredo, TX

Job Tags

Holiday work, Full time, Contract work, Part time, Work experience placement, Local area, Outdoor,

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