Job Description

Description:

Reporting to the Training & Accreditation Team Lead, the Data Administrator will perform a variety of administrative and clerical tasks. Their duties will include providing support to the Training & Accreditation team by assisting with daily tasks and helping the team manager on as needed basis.
Training and Accreditation Duties:
Monitoring Training & Accreditation mailbox by processing email requests for exam bookings, rebooking request, rescheduling exams, and cancellations.
Handling general inquiries related to eLearning, exams, and the Learning Management System.
Updating personal information in databases and deactivating access.
Proofing and editing eLearning scripts and other documents used to create courses and exams.
Overseeing the training inbox BOT (Oscar) by reconciling and analyzing Oscar s Status Reports.
Rectifying any errors made by Oscar, specifically relating to data scraping for handwritten form submissions.
Ensuring exam booking confirmation emails are sent out for all booked exams (daily). Reporting bug/issues and working with team to correct.
Performing account creation, exam content group assignments, eLearning assignments and reassignments.
Performing credential check and confirmation, user account information updates, changes, and corrections.
Duplicate account reconciliations, addressing system access issues and updating exams in the Learning Management System when required.
Maintaining the Accreditation and Certification Training (ACT3) database with file reconciliation, manual file creations, updates, changes, or corrections as needed.
Performing general administrative duties including file management (e.g. maintaining naming conventions, file structures, retention, destruction management and recording important outages in the training inbox Outlook Calendar.
Submitting and managing BERNIE requests on behalf of team to support clients.


The Data Admin will also assist the Manager, Projects and Program Support by:
Capturing meeting minutes and documenting project action items and next steps.
Assisting with documentation and creation of processes and procedures.
Following up with project teams to ensure that they adhere to provided timelines and deliverables.
Assisting with preparing project meeting agendas and stakeholder consultation materials.
Scheduling and attending project team meetings on as needed basis.


Additional information to suppliers (examples are provided below, please delete anything that does not apply)


Per worker model below this is a Onsite role.
Working Hours/location:
Standard Hours of work are 8:15 to 4:30 with a 1 hr lunch break Alberta time, Monday through Friday excluding holidays observed by the province.


Incumbency:
Net new role


Standard Background check required.
The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.


Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act, Security/Cybersecurity, Information Management, and Respect in the Workplace. There may also be other mandatory and/or optional training.


Anticipated Interviews dates
Interviews are estimated to begin Mar 19th 24st. This is an estimate only.
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request


Equipment requirements:
The Province shall provide a computer and continue to ensure that the Contractor s resources have the necessary access and credentials to the Government of Alberta s system.


The fixed rate quoted must be inclusive of all overhead, office space and equipment, including supplies, administrative burden, mark-up, and all other costs to perform the Services for the duration of the Contract.


Scoring Methodology:
Financial/Pricing: 20%
Resource Qualifications: 40%
Interview Process: 40%


ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.


EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.

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Qualification

Additional Details

• Payment Terms : Y030 - within 30 days Due net|Y015
• Maximum Extension Term (Months) : 24

Qualification Assessment

Must Have Education

Yes/No - High School Diploma/GED.

Yes Work Experience

Duration - Experience developing and delivering user manuals and training materials.

3 years

Duration - Experience gathering requirements using interviews, document analysis, requirements...

3 years

Duration-Experience proofing and formatting word documents in a work setting.

3 years

Duration - Experience using Microsoft Office Suite tools.

3 years

Nice to Have Education

Yes/No - Relevant post-secondary education in the area of office administration. Acceptable...

Yes Work Experience

Duration - Experience coordinating with business, IT partners, and other subject matter experts...

3 years

Duration - Experience with ARTS.

1 years

Duration-Experience with organizing business events, coordinating...

2 years

Duration - Experience working directly with clients, and coordinating with both external...

3 years

Duration - Relevant experience in a role similar to this. Experience must be applicable to this...

3 years

Job Tags

Holiday work, Contract work, For contractors, Work experience placement, Monday to Friday,

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